Company: DeArc Studio
Location: Kalyan Nagar, Bengaluru (On-site)
Employment Type: Full-time
Experience Required: 1 Year (Mandatory)
Preference: Female candidate
Languages: English and Kannada (Mandatory)

Job Overview:

Join DeArc Studio as a Receptionist, Front Desk, Admin and Pre-Sales Executive. We are looking for a professional, organized, and customer-focused individual to be the first point of contact for clients and visitors. The ideal candidate will manage front office operations, support administrative activities, and ensure a seamless experience for clients while maintaining efficient day-to-day office management.

Key Responsibilities:

• Front Desk Management:
  • Welcome clients and visitors professionally, handle inquiries, and direct them to the appropriate team members.
  • Register visitor details and coordinate visitor access.
  • Coordinate interviews
• Client Coordination:
  • Coordinate appointments for client meetings with the design and sales teams.
  • Assist vendors and suppliers with visitor coordination and document collection.
  • Ensure prompt communication between clients and internal departments.

• Administrative Support:

• • Schedule appointments, meetings, and conference room bookings.
  • Coordinate courier services, mail handling, and document dispatch.
  • Maintain office records, contact directories, and filing systems.
  • Assist in preparing reports, letters, and other administrative documents as when required.
  • Support HR and Accounts with basic administrative tasks when required.

• Office Operations:
  • Monitor office stationery and pantry supplies and raise purchase requests when necessary.
  • Coordinate with housekeeping and facility management for office maintenance.
  • Ensure office reception and meeting rooms are always ready for client visits.

• Communication Management:
  • Handle phone calls, emails, WhatsApp inquiries, and ensure timely responses to customer queries.
• Team Assistance:
  • Provide administrative support to the design and management teams as required.
• Pre-Sales:
  • Making pre-sales calls and maintain the records of the calls made.
  • Qualify prospects by understanding their interior design requirements, budget, project scope, location, and timelines.
  • Maintain an updated pipeline of qualified leads.

Required Skills & Qualifications:

• Experience: Minimum 2 years of experience in Front Desk, Reception, Administration, or Customer Service roles.
• Communication: Excellent verbal and written communication skills in English and Kannada.
• Computer Skills: Proficiency in MS Office (Excel, Word, Outlook) and basic office software.
• Organization: Strong multitasking, coordination, and time-management abilities.
• Professionalism: Presentable personality with a customer-centric approach and positive attitude.
• Education: Bachelor’s Degree in any discipline preferred.

Compensation & Benefits:

• Opportunity to work with a growing premium interior design company.
• Professional and collaborative work environment.
• Competitive salary package.
• Career growth and learning opportunities.
• Exposure to client management and business operations.

Pay: ₹15,000.00 – ₹28,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Provident Fund

Interview Process: In person